Wedding planning is often a dream job for those who love all things romance and fairytales. However, what many don’t realize is that it’s also one of the most stressful jobs in the world, particularly during peak season. And with tight deadlines and endless tasks on your to-do lists, wedding planners often find themselves feeling burnt out and overwhelmed. In this article, we are going to dive into WHY it’s so important that wedding planners need to take time off during peak season. From scheduling breaks and delegating tasks to managing client expectations and prioritizing self-care, we’ll explore the strategies that planners can implement to avoid burnout and maintain a healthy work-life balance even during wedding season.
The Importance of Scheduling Breaks
As a seasoned wedding planner for over a decade, I can’t stress enough the importance of taking breaks during wedding season. Planning weddings is a demanding job that requires a great deal of creativity, attention to detail, and patience. Without proper rest and time off, it’s easy to become overwhelmed and burnt out. That’s why when I was a wedding planner, I made a point to schedule breaks throughout the season.
Whether it’s blacking out a weekend or two or taking a month long hiatus where you don’t take book any weddings, taking time to recharge your batteries will allow you to come back to work refreshed and ready to tackle the next challenge. Plus, it ensures that you are able to provide the best possible service to your clients, without feeling like you’re running on empty. Trust me, taking care of yourself is just as important as taking care of your clients.
Delegating Tasks to Your Team
One of the most effective strategies for managing “wedding season stress” is to delegate tasks to your team. As a wedding planner, it’s easy to fall into the trap of believing that you need to do everything yourself to ensure that it’s done right. I’ve been there! However, this mentality can quickly lead to burnout and overwhelm. I know, I’ve done it.
Delegating tasks not only helps to ease your workload but also empowers your team to take ownership of their work and develop their skills. Start by identifying the tasks that can be delegated to other members of your team (and do this now – before wedding season REALLY kicks into gear and you can’t recover). This could include tasks such as managing vendor relationships, coordinating with the venue, or even managing the guest list.
When delegating tasks, it’s important to give your team members clear instructions and set expectations for deadlines and quality standards. Be sure to check in regularly with your team to monitor progress and provide feedback – but don’t be a bottleneck. Empower your team to make decisions and even mistakes (gasp!) so that ultimately you can grow a wedding business that doesn’t lead to burnout for you.
Growing Your Team
Maybe you were just reading that thinking – sounds good Candice, but I don’t have a team.
Hitting you with some real talk here – As a wedding planner, you can’t do everything alone, and you need a reliable team to help you carry out your plans successfully. When it comes to growing your team or hiring additional support, look for people who share your vision, work ethic, and level of commitment. Skills can be taught later.
Whether you’re hiring freelancers, interns, or full-time employees, make sure you take the time to train them and set clear expectations. Communicate your goals and priorities, and establish a system for regular feedback and performance evaluations (I recommend Asana to keep everything organized!).
The sooner you build a team, the closer you get to that ultimate goal of freedom that likely led you to entrepreneurship in the first place. Stop waiting!
Managing Client Expectations
Switching gears here, when it comes to avoiding burnout, at the same time, you need to manage your client’s expectations and ensure that you have the resources to deliver what you promise. Before taking on new clients, ask yourself if you have the bandwidth to handle their demands and still deliver high-quality work. Be transparent about your availability, fees, and timeline, and make sure you have a clear understanding of their expectations and preferences.
Oh yeah – and you should probably raise your prices right now too.
By building realistic timelines and delivering on your promises throughout the planning process, you can build trust with your clients and establish a reputation as a reliable and trusted wedding planner which will ultimately lead to less micro-managing from your clients (which let’s be honest – is often one of the most stressful parts of the job!). It’s understandable that clients want the perfect wedding, and as a wedding planner, you want to deliver just that. You just don’t want to email them every three days to reassure them that you are going to get it done. Right?
You Need to Say No More Often
If I know you, you likely have a little people-pleasing inside of you.
As a wedding planner, your top priority is creating an unforgettable and seamless experience for your clients. It’s no surprise that you are a natural people pleaser with a gift for getting things done. However, also unsurprisingly, saying ‘yes’ to every request can take a toll on your mental and emotional well-being, leading to burnout. You guys – it’s crucial to set healthy boundaries and learn to say ‘no’ more often. Remember, saying no doesn’t mean you’re a bad planner or letting your clients down—it means you’re taking care of yourself and ensuring you can continue to provide exceptional service.
One of my favorite sayings is “Your clients are entitled to ask, they just aren’t entitled to get what they ask for”. So the next time they need an evening meeting or are trying to scope creep, remember that it’s okay to say no!
Prioritizing Self-Care
As a wedding planner, you’re constantly juggling multiple tasks and clients, which can take a toll on your mental and physical health. It’s important to prioritize self-care during peak season (and every season) to avoid burnout.
Listen, I know that your top priority is always your clients and their wedding day. However, while juggling vendors, timelines, and budgets, it’s so easy to forget about taking care of yourself. It’s important to recognize that self-care isn’t a luxury; it’s a necessity, especially during the wedding season. You are the backbone of the wedding planning process, and taking care of yourself will allow you to remain focused, creative, and energized. Whether it’s scheduling in some extra exercise, setting aside time for a hobby or something that brings you joy, or simply taking a few deep breaths, remember that investing in your well-being will only enhance your ability to create magic for your customers.
When you prioritize self-care, you’re able to show up as your best self for your clients. By setting boundaries and taking breaks, you’ll be able to provide better service and deliver better outcomes.Trust me – your couples will appreciate a planner who is calm, collected, and able to handle any situation that arises.
Ready to avoid burnout this wedding season?
In case I caught you skimming – here’s a quick recap:
- Schedule Breaks throughout the season
- Delegate tasks to your team
- GROW your team
- Manage client expectations upfront
- Say NO more often
- Prioritize Self Care
One of my favorite sayings is “You don’t need to earn your rest”. I want you to read that again.
With the above advice, I hope that you feel like you have all of the tools necessary to have a successful wedding season without burning out. Thinking ahead and understanding your own needs is key for making sure that you don’t get too stressed out during what I’m sure is about to be a busy period.
Let me be frank here – I also understand how hard it is to avoid burnout in the wedding industry. There’s a lot of pressure on wedding planners, and it can be difficult to manage everything while still enjoying the process. If you are looking for a community of like-minded women who get it, be sure to get on the waitlist for The Planner’s Playbook – a monthly membership that offers guidance and advice specifically tailored towards event professionals like yourself. Taking control of your career will be the best decision you’ve ever made! I would love to see you inside.
Explore More Wedding Industry Resources
- 6 Reasons I Recommend Asana for Wedding Planners
- How To Become A Wedding Planner With No Experience
- 8 Steps to Spring Cleaning Your Wedding Business
- How to Stand Out in a Crowded Market: Creating a Website for Wedding Planners That Get Results
- 6 Ways Wedding Planners Leave Money on the Table
- How To Go From Side Hustle To Full Time Wedding Planner
- 7 Ways to Use Honeybook as a Wedding Planner
- How Do I Write A Wedding Planner Business Plan?
- 5 Tips On Crafting a Business Plan To Book Out Your Biz With Your Ideal Clients And Get Paid
- Here’s What Every Wedding Planner Needs To Include In Their Wedding Design Proposals
- How To Build Your Portfolio As A Wedding Planner When You’re Just Starting Out
For More Wedding Industry Business Secrets, Follow Me on Instagram
You could spend all your energy trying to cut back... or you could use that same energy to make more.
In this week’s episode of The Power in Purpose, @erinn_bridgman shares such a refreshing perspective on money, and it’s one that I believe every creative entrepreneur needs to hear.
Sure, there’s a time and place to look at where your money’s going. I believe one of the fastest ways to put money in your pocket is to stop spending it. But what if you shifted your focus to how easily you could bring more in?
One additional wedding.
A higher-margin package.
A simple pricing adjustment.
That’s the difference between staying in survival mode and stepping into abundance.
For most wedding pros, the latte isn’t the problem. It’s the story you’re telling yourself about what’s possible.
You’re closer than you think to creating the income and stability you’ve been chasing.
✨ Comment 197 and I’ll DM you the link to listen (along with the invite to a FREE masterclass Erinn is hosting tomorrow if you want to learn more)
#candicecoppola #weddingpros #weddingindustry #weddingpro #weddingindustryexperts #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation
Here’s one of my favorite things about being a business owner...
You don’t have to wait for permission to make more money.
You don’t need to ask for a raise.
You are the raise.
In this week’s episode of The Power in Purpose, @erinn_bridgman and I talked about one of the most empowering parts of being a wedding pro and that’s the ability to create income on demand.
When you understand your numbers, you realize how much control you actually have. You can double down on your most profitable offer, take on one or two more weddings at a higher rate, or make small shifts that directly impact your paycheck.
If only someone would show you the way, right?
My hope is that this conversation will light a fire under you to stop waiting for “someday” and start acting like the CEO your business needs today.
Comment 197 and I will send you the link to listen (and an invite to a FREE masterclass Erinn is hosting next week to help you too!).
#candicecoppola #weddingindustry #weddingindustryexperts #weddingpro #weddingpros #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation #weddingplanner
You keep waiting for that future version of yourself (you know, the one who’s confident with money, pays herself first, and runs a business that feels calm, sustainable, and profitable).
But she’s not coming.
You aren’t just going to wake up and “become her” someday. You need to start building her now.
In this episode, I brought on @erinn_bridgman to talk all about building WEALTH as a wedding pro, and this future self exercise is truly just the beginning.
I know firsthand that when you start identifying as that version of yourself now, everything changes. You stop operating from survival mode and start leading from security and abundance.
I want that for you and Erinn does too!
Next week, she’s hosting a free masterclass where she’s sharing her 4-part framework to help you ditch the money stress and pay yourself first every month.
Comment 197 and I will send you the link to listen to this week’s episode (and sign up for the masterclass).
I will see you there ⬇️
#candicecoppola #weddingindustry #weddingpros #weddingpro #weddingindustryexperts #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation #weddingpodcast #weddingbusiness #weddingindustryeducation
💸 Last year, I spent $60,000 on my own education and business development.
Courses. Masterminds. One-on-one coaching. All of it.
And while those numbers sound big (and they are), I also love investing in my business. I’ve worked with a coach since 2017, and I can confidently say while not every investment I make is a winner, many of the investments I’ve made are a major reason my business looks the way it does today.
But here’s what I’ve learned along the way:
✨ Not every investment gives you the same ROI.
✨ Where you are in your journey matters when deciding which style of education and support is right for you
✨ Growth happens when you’re the smallest fish in the room
In this week’s podcast episode, I’m breaking down exactly what I learned from investing $60K into my growth and more importantly, how you can use those lessons to make smarter decisions about YOUR next investment.
Think of it as a buyer’s guide to business education, told by someone who’s been on both sides: student and coach.
Comment 196 and I will send you the link to listen.
#candicecoppola #weddingpros #weddingpros #weddingpro #weddingindustryexperts #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation
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