If you’ve ever asked ChatGPT to write something for your business, only to receive a generic, lifeless response, you’re not imagining it. AI is powerful, but if you don’t know how to train ChatGPT to write like you, it’s going to spit out the same vague content everyone else is getting. And in the wedding industry, where connection and personality are everything, that kind of copy just doesn’t cut it.
I’m Candice Coppola—business coach, podcast host, and your new business BFF. Through my programs like The Planner’s Playbook and WeddingPro Insiders, I help women in the wedding industry grow businesses rooted in clarity, confidence, and strategy. One of the biggest shifts I’ve seen recently? Wedding pros using AI not just to save time, but to scale their marketing in a way that still feels personal and on-brand.
In this post, I’ll show you exactly how to train ChatGPT to write like you. You’ll learn how to define your brand voice, feed ChatGPT the right samples, and use prompts that actually work. Whether you’re writing social captions, client emails, or blog posts, this strategy will help you finally get AI to sound like your business, not a boring template.
Why ChatGPT Doesn’t Sound Like You (Yet)
Training ChatGPT isn’t about feeding it a prompt and hoping for the best. It’s about teaching AI how you sound (your tone, your language, and the way you communicate with your audience). Most wedding pros who feel frustrated by AI are missing this step entirely. They skip right to asking ChatGPT for captions or emails and end up with copy that sounds robotic, off-brand, or just plain boring.
You need to start thinking of ChatGPT like a new team member. If you wouldn’t expect an assistant to write your blog posts without first walking them through your voice, tone, and values, so why expect it from AI?
The foundation for effective training is knowing what makes your voice unique. If you’re not sure what that is yet, or if you’ve been blending in with every other wedding pro on Instagram, start here: How to Build a Personalized Brand in the Wedding Industry. Before you learn how to train ChatGPT to write like you, you need to understand what “you” sounds like.
Once you have a handle on your voice, you can start teaching ChatGPT to mimic it, and that’s when the magic happens.
Step-by-Step: How to Train ChatGPT to Write Like You
Training ChatGPT to sound like you isn’t complicated, but it does require more than simply copying and pasting a prompt and hoping for the best. If you want results that feel aligned, here’s how to actually train ChatGPT to write like the polished, professional version of you.
1. Define Your Brand Voice
Before ChatGPT can write like you, you need to know what “you” sounds like. Start by identifying your brand voice—tone, personality, key phrases, and the vibe you want your audience to feel when they read your content. Are you calm and elevated? Bold and witty? Somewhere in between?
2. Gather Your Tone Samples
Think of this as your brand voice portfolio. Grab several examples of past content you’ve written that feel like you. These could be Instagram captions, emails, blog posts, or even voice memos you’ve transcribed. Paste those samples into ChatGPT and let it analyze your style.
Your goal here isn’t perfection; it’s giving ChatGPT raw material to learn from. The more examples you provide, the more consistent and on-brand the outputs will be.
3. Tell ChatGPT Who You Are (and Who You Serve)
Context is key. One of the biggest mistakes wedding pros make with AI is skipping the backstory. Always start your chat by sharing your role, ideal client, tone, and what you’re trying to create. For example:
“I’m a luxury wedding planner who works with busy, design-forward couples who want a high-touch, full-service experience. My brand voice is confident, warm, elevated, and a little cheeky.”
The more background you give, the better the results.
4. Build a Custom Prompt Template
Once you’ve trained ChatGPT on your voice, save time by creating a prompt template you can reuse. This might look like:
“Using the tone and writing style I’ve shared above, write an Instagram caption that promotes my wedding design services. The tone should be X, the audience is X, and the call-to-action is X.”
Refining your prompt inputs leads to better outputs. If you’re still writing everything from scratch every time you open ChatGPT, you are wasting time, girl.
Need help writing prompts that actually work? My post on ChatGPT prompts for wedding pros is packed with examples you can copy, tweak, and make your own.
5. Use AI to Collaborate, Not Just Generate
AI works best when it’s part of your process, not the whole thing. Use it to brainstorm hooks, outline content, or clean up drafts. But don’t let it override your intuition, expertise, or opinions. If you want more on that, check out my post on how to use ChatGPT in your wedding business without losing your voice.
Learning how to train ChatGPT to write like you is a game-changer, but it’s not magic. It’s a tool that works with you, not for you. When you understand how to guide it with clarity, strategy, and your unique voice, it becomes a powerful asset in your marketing toolkit.
That said, knowing how to use ChatGPT is only part of the equation. To really get results, you need to understand what it can (and can’t) do for you.
What ChatGPT Can (and Can’t) Do for You
When used well, ChatGPT is like having a marketing assistant who gets you. But while it’s powerful, it has its limits, and understanding them is the key to using AI intentionally instead of generically. The goal isn’t to let ChatGPT do all the talking. It’s to use it in a way that enhances your brand voice, not replaces it.
What ChatGPT Can Do:
- Help you brainstorm content ideas
Stuck on what to post? ChatGPT can generate headlines, hooks, and outlines that get the creative wheels turning. - Draft on-brand captions and emails
Once trained with your voice and brand pillars, it can create content that sounds like you, not everyone else who hasn’t trained their AI. - Repurpose existing content
Turn a blog post into an email, a Reel into a carousel, or a testimonial into a homepage headline, without starting from scratch. - Save time on structure and formatting
Whether it’s a proposal, client guide, or onboarding email, ChatGPT can help you structure your thoughts so you’re not starting with a blank page.
What ChatGPT Can’t Do:
- Replace your perspective or expertise
AI can mimic tone, but it can’t replace your lived experience, instincts, or personal opinions. That’s what makes your content powerful. - Recognize nuance or context like a human would
Your messaging might shift based on client type, event style, or your mood that day. AI won’t catch those subtleties unless you guide it. - Write perfect content with one click
You still need to edit, refine, and infuse it with your real-world experience to make sure it truly connects with your audience. - Maintain your brand voice without training
If you’re copying and pasting generic prompts and expecting magic, you’ll end up with content that feels flat.
Even when ChatGPT is trained well, your brand voice is the filter everything should pass through. That’s why you need to be especially mindful when reviewing content. Because while it can sound like you… sometimes, it doesn’t.
So how can you tell when ChatGPT content misses the mark? Let’s break down the common AI “tells” that signal your content needs a little more you.
Common Mistakes Wedding Pros Make with ChatGPT
One of the biggest mistakes wedding pros make when using ChatGPT is copying and pasting without checking if the content actually sounds like them. And while your audience may not know it was written by AI, they can feel when something’s off. If your content suddenly reads more like a corporate brochure than a conversation, it’s time to edit.
Even when your prompts are solid, AI still needs editing. Here are some signs your content might sound more robot than real, and what to watch out for before you hit publish:
1. Robotic or overly formal tone. ChatGPT often defaults to polished, generic language. If your content doesn’t sound natural or aligned with your personality, that’s a red flag.
2. Overly used phrases and grammatical choices. There are some obvious giveaways you’re using AI for your content. Repeating yourself, overusing emojis, excessive use of emdashes, or writing in a way that feels overly enthusiastic or unnatural are all signs the content didn’t get a human edit.
3. Lack of specificity. Vague messaging won’t connect. Add details, personal stories, or phrases you would actually say.
4. It doesn’t sound like how you’d talk. If the voice feels stiff or off-brand, it needs editing. Your content should feel like a conversation you would have, not something pulled from a script.
ChatGPT is a powerful collaborator, but it’s still just a tool. If you want people to trust and book you, your content has to sound like you.
Ready to Make ChatGPT Sound Just Like You?
If you’ve been dabbling with ChatGPT but your content still doesn’t sound like you, you don’t need to give up, you just need the right strategy. When trained well, ChatGPT becomes a time-saving sidekick that writes in your voice, reflects your brand, and helps you market with confidence.
Want to learn exactly how to do it? Join me for my workshop on how to train ChatGPT to write like you. This 90-minute training designed for wedding pros who want to use AI without sounding like a robot. I’ll walk you through how to define your tone, upload your samples, and create prompt templates that make marketing way easier.
And if you’re ready for more support as you build a brand that sounds like you and sells with confidence, follow along on Instagram or check out the resources, coaching, and community waiting for you inside The Planner’s Playbook and WeddingPro Insiders.
Explore More Wedding Industry Resources
- This Is Why You’re Not Getting Wedding Referrals More
- The Biggest Red Flags Wedding Pros Miss That Lead To Nightmare Clients
- Creating Business Systems & Workflows That Honor Your Health With Sandra Henderson
- Personal Development Goals Every Wedding Pro Should Set This Year
- 5 Easy (+ Profitable) Blogging Ideas for Wedding Planners
- The Marketing Strategy For Wedding Pros That’s Algorithm Proof
- 5 Red Flags You’re Playing Small in Your Wedding Business (And What It’s Costing You)
- Is It Even Possible To Make 100K As A Wedding Planner?
- Wedding Day Roles Explained: What Should Your Team Actually Be Doing?
- Should You Offer Wedding Weekend Planning Packages? Here’s the Truth
- How Much Does It Cost to Become a Wedding Planner?
- The Ultimate Checklist for Wedding Coordinators
- What Should You Have Inside Your Wedding Planner Emergency Kit?
- Top Free Event Planning Software Tools
- SEO For Wedding Planners (A Beginner’s Guide!)
For More Wedding Planner Business Secrets, Follow Me On Instagram
Here’s one of my favorite things about being a business owner...
You don’t have to wait for permission to make more money.
You don’t need to ask for a raise.
You are the raise.
In this week’s episode of The Power in Purpose, @erinn_bridgman and I talked about one of the most empowering parts of being a wedding pro and that’s the ability to create income on demand.
When you understand your numbers, you realize how much control you actually have. You can double down on your most profitable offer, take on one or two more weddings at a higher rate, or make small shifts that directly impact your paycheck.
If only someone would show you the way, right?
My hope is that this conversation will light a fire under you to stop waiting for “someday” and start acting like the CEO your business needs today.
Comment 197 and I will send you the link to listen (and an invite to a FREE masterclass Erinn is hosting next week to help you too!).
#candicecoppola #weddingindustry #weddingindustryexperts #weddingpro #weddingpros #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation #weddingplanner
You keep waiting for that future version of yourself (you know, the one who’s confident with money, pays herself first, and runs a business that feels calm, sustainable, and profitable).
But she’s not coming.
You aren’t just going to wake up and “become her” someday. You need to start building her now.
In this episode, I brought on @erinn_bridgman to talk all about building WEALTH as a wedding pro, and this future self exercise is truly just the beginning.
I know firsthand that when you start identifying as that version of yourself now, everything changes. You stop operating from survival mode and start leading from security and abundance.
I want that for you and Erinn does too!
Next week, she’s hosting a free masterclass where she’s sharing her 4-part framework to help you ditch the money stress and pay yourself first every month.
Comment 197 and I will send you the link to listen to this week’s episode (and sign up for the masterclass).
I will see you there ⬇️
#candicecoppola #weddingindustry #weddingpros #weddingpro #weddingindustryexperts #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation #weddingpodcast #weddingbusiness #weddingindustryeducation
💸 Last year, I spent $60,000 on my own education and business development.
Courses. Masterminds. One-on-one coaching. All of it.
And while those numbers sound big (and they are), I also love investing in my business. I’ve worked with a coach since 2017, and I can confidently say while not every investment I make is a winner, many of the investments I’ve made are a major reason my business looks the way it does today.
But here’s what I’ve learned along the way:
✨ Not every investment gives you the same ROI.
✨ Where you are in your journey matters when deciding which style of education and support is right for you
✨ Growth happens when you’re the smallest fish in the room
In this week’s podcast episode, I’m breaking down exactly what I learned from investing $60K into my growth and more importantly, how you can use those lessons to make smarter decisions about YOUR next investment.
Think of it as a buyer’s guide to business education, told by someone who’s been on both sides: student and coach.
Comment 196 and I will send you the link to listen.
#candicecoppola #weddingpros #weddingpros #weddingpro #weddingindustryexperts #weddingpodcast #weddingbusiness #thepowerinpurposepodcast #weddingindustryeducation
Over the weekend I celebrated another birthday, and this year, it was amazing ✨
Thank you for all the texts, calls, voice messages, DMs, and comments. Between my friends, my clients, my colleagues, and my students I really felt all the love.
To a fresh year filled with love, gratitude, and beautiful sunsets with friends.
All, Building Your Brand, Getting Down to Business, Growing a Business, Processes & Workflows, Starting a Business, Tech Tools, Things to Do Better, Time Management, Wedding Industry Marketing, Wedding Planning Advice, Workshops & Education
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