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Wedding Planning Advice

Best Wedding Planning Apps for Wedding Planners

November 5, 2024

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I'm candice!

I'm Candice, your new tell-it-like-it-is BFF (and purpose cheerleader). Are you ready to grow and scale a profitable business with purpose–and one that gives back to your meaningful life? Thought so!

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Wedding planning is a whirlwind of tasks, timelines, and to-do lists. With so many moving parts, it’s important to have the right tools at your fingertips to stay organized, manage clients, and grow your business. Luckily, there’s an app for just about everything these days—including apps designed specifically for wedding pros to help them streamline their workflows, attract more clients, and improve their client experience. Don’t worry. In this blog, I’m going to share with you the best wedding planning apps that every planner should consider adding to their toolkit. 

Whether you need help with marketing, email automation, lead generation, client management, or community building, these apps have got you covered. 

Why You Need the Right Tools to Succeed

Before we dive into the apps, let’s talk about why having the right tools in place is so important. I know how easy it can be to run up subscriptions and I do believe in a profit-first business over here! But the truth is, running a wedding planning business is about more than just creating beautiful events. It’s also about managing logistics, keeping clients happy, staying on top of marketing, and growing your brand.

When you’re juggling so many responsibilities, the last thing you want is to feel disorganized or overwhelmed. That’s where these apps come in. By using powerful tools to automate tasks, manage client relationships, and grow your leads, you’ll have more time to focus on what you do best—planning unforgettable weddings.

Now, here are the top apps that will make your wedding planning business run more smoothly and efficiently.

A wedding planner sitting at a desk with flowers and a pink blazer, discussing the best wedding planning apps

1. Enji for Marketing Strategy and Implementation

Did you know that when you started your wedding planning business you’d spend more time marketing your business than planning weddings? Marketing your business can often feel like a full-time job in itself. Between social media, email campaigns, and client outreach, it’s easy to feel overwhelmed by the constant demand for visibility. That’s where Enji comes in. This marketing platform is specifically designed to help small business owners automate and manage their marketing efforts in one place. Oh, and their founder Tayler? Has been working with wedding pros for YEARS, so she understands the struggles! 

Enji Features You’ll Love:

  • A Done-for-you Marketing Strategy in MINUTES After Joining: Get a complete, personalized marketing plan as soon as you sign up. This way you can start taking action right away without the overwhelm.
  • Social Media Scheduling: Easily plan and schedule your social media posts in advance. Saving you time and making sure you stay consistent.
  • AI Copywriter Built In: Create content faster with AI-powered copywriting tools that help craft compelling posts, captions, blog posts, and more.
  • KPI Tracking (so you know what’s working!): Monitor your performance with easy-to-understand KPI tracking. Allowing you to see what’s driving results and where to adjust your strategy.

Why It’s Great for Wedding Planners:

Enji houses almost all of your marketing tasks under one roof, so you can spend less time task-switching and more time getting your marketing DONE.

2. Flodesk for Email Marketing 

Your email list is one of your most valuable assets as a wedding planner. It allows you to communicate directly with potential clients, nurture relationships, and stay top-of-mind for couples who are planning their big day. But managing email campaigns can be time-consuming—especially if you don’t have a user-friendly platform to work with. On top of all that, aesthetics matter in the wedding industry, and most email marketing platforms look clunky or boring. Enter: Flodesk.

Flodesk Features You’ll Love:

  • Drag-and-Drop Templates: Flodesk makes it easy to design beautiful, on-brand emails with their intuitive drag-and-drop interface.
  • Automation Workflows: Set up automated sequences to welcome new subscribers, send out regular newsletters, or follow up with inquiries.
  • List Segmentation: Organize your subscribers into different groups based on their stage in the client journey, allowing you to send more personalized and effective emails.

Why It’s Great for Wedding Planners:

Flodesk allows you to create stunning emails without needing a background in graphic design or tech. Plus, the automation features save you time, so you can focus on building relationships with your clients while the software does the heavy lifting in the background.

3. Interact for Lead-Generating Quizzes 

Lead generation is one of the biggest challenges for all wedding planners. How do you attract couples who are actively looking for your services? One of the most effective ways to do this is actually through quizzes—and Interact is the best app for building engaging lead-generating quizzes. I did a whole series about why this is so effective on the podcast (and this episode specifically talks about why this is!).

Interact Features You’ll Love:

  • Custom Quiz Creation: Build interactive quizzes that speak to your ideal client, like “What’s Your Wedding Style?” or “Are You Ready to Hire a Wedding Planner?”. Plus, they leverage AI to help you get your first quiz done fast!
  • Lead Capture: Capture leads by collecting email addresses from quiz takers before revealing their results, allowing you to grow your email list with highly interested prospects.
  • Audience Segmentation: Automatically segment leads based on their quiz results, making it easier to target your marketing efforts.

Why It’s Great for Wedding Planners:

Quizzes are an excellent way to stand out in the wedding industry and engage potential clients while learning more about them. Plus, by offering a fun, interactive experience, you’re able to collect valuable information that can help you craft personalized marketing messages and attract your ideal clients.

4. HoneyBook for Streamlined Client Management and Getting Paid

If there’s one app that every wedding planner should have in their toolkit, it’s HoneyBook. This all-in-one platform is designed to help you manage your entire business—from client communication and contracts to project timelines and invoicing.

Honeybook Features You’ll Love:

  • Client Portals: Give your clients a personalized space where they can view timelines, sign contracts, and make payments.
  • Automated Workflows: Automate key aspects of your business, from sending invoices to following up on client tasks.
  • Project Management: Keep all your event details organized in one place, including vendor contracts, timelines, and client notes.

Why It’s Great for Wedding Planners:

HoneyBook allows you to stay organized and manage every aspect of your client’s wedding experience from one central hub. It helps you look professional, saves you hours of admin work, and ensures that nothing slips through the cracks.

5. Asana for Managing Wedding Planning Tasks

Asana is an excellent tool for organizing and managing the multitude of tasks that come with planning a wedding. It allows you to break down every aspect of the wedding planning process into manageable steps, assign tasks to team members, and keep track of deadlines. Whether you’re managing multiple weddings simultaneously or collaborating with a team, Asana ensures nothing falls through the cracks. You can see how I use Asana in my own business here!

Asana Features You’ll Love:

  • Task Management: Create tasks and subtasks for every aspect of wedding planning, ensuring nothing is forgotten, from booking vendors to confirming final details with the couple.
  • Project Timelines: Visualize the entire wedding planning process with project timelines, helping you keep track of progress and upcoming deadlines.
  • Team Collaboration: Assign tasks to team members, leave comments, and attach files, making it easy for everyone to stay on the same page. You can add your couples to their projects too!
  • Custom Workflows: Customize your workflow for each wedding, allowing you to adapt to each client's needs and preferences.

Why It’s Great for Wedding Planners

Asana gives you a clear, organized view of all your wedding planning tasks, which helps you stay on top of every detail. By having everything in one place, you can manage multiple weddings with ease, improve communication with your team, and deliver an exceptional experience for your clients. If you want more convincing, head here are 6 ways I think wedding planners should use Asana.

Why These Are The Best Wedding Planning Apps for Wedding Planners

You might be wondering why these specific apps are important for wedding planners. The answer is simple: efficiency. As a wedding planner, your time is one of your most valuable resources. These apps allow you to work smarter, not harder, by automating tasks, streamlining your workflow, and improving your client communication.

Person wearing a dark blazer and jeans, using a smartphone to browse the best wedding planning apps.

Want More Help Growing Your Wedding Planning Business?

Now that you’ve got the best apps to help you run your wedding planning business like a pro, it’s time to take your business to the next level. Whether you’re just starting out or you’ve been in the game for a few years, the Planner’s Playbook can help you elevate your business with monthly resources, expert guidance, and a supportive community of planners.

Inside The Planner’s Playbook, you’ll get:

  • Monthly playbooks that act as a resource to help you plan weddings more efficiently and grow your business.
  • Access to expert trainings on topics like marketing, sales, client management, and design.
  • A community of planners who are there to support you, share ideas, and help you navigate the challenges of the wedding industry.
  • Exclusive content and resources designed to help you attract your dream clients and grow your revenue.

Join The Planner’s Playbook today and start growing your wedding planning business with the tools, strategies, and support you need to succeed.

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Jason and I have been hosting Friendsgiving for 11 years - and each year is filled with so many great memories! 

Thanksgiving is my favorite holiday and I grew up celebrating with big family gatherings and dinners. It was so special to me, and when I moved to Barbados, I wanted to share that special holiday with all my friends here.

Over the years we’ve hosted small groups and big groups, made new friends and reconnected with old, cooked turkeys, shared bottles of wine, and started the holiday season together. 

This year was extra special, since it was the first time we hosted this holiday in our new home. Funny enough when we looked at this house the first time, Jason and I pictured this very night on the veranda - and loved this house because of the special gatherings we knew we could host here!

So happy Friendsgiving! I love these people so much. See this as your sign to do something special with your friends during the holidays. Make the time. Make the effort. It’s always worth it!
#friendsgiving #christmas2024
The tools you’ve been eyeing? They’re on sale now!

💥 Black Friday is here, and you can take 35% off EVERYTHING in my shop—yes, everything!

✔️ Streamlined workflows
✔️ Customizable templates
✔️ Business-building resources

This is your sign to level up your wedding planning biz without breaking the bank. Sale ends soon—don’t miss out!

Here are some of the hottest products in our shop (aka the ones planner’s DM me about and say OMG THANK YOU FOR THIS RESOURCE!)

🔥 How To Price Your Planning Services For Profit (because you deserve to make a living)
🔥 The Wedding Rental Revenue Strategy (my secret sauce to making $$ off rentals other people own!)
🔥 Mastering Tented Weddings (your “here’s everything you need to know” strategy on how to plan, design, and coordinate tented weddings)
🔥 Home Weddings 101: A Planner’s Guide To Private Estate Weddings (steal my exact process for working with home wedding clients)
🔥 Client Communication Guides (dozens of send it and forget it templates to keep your clients busy and not breathing down your back)

Grab Your Favorites Here: https://shop.candicecoppola.com/

#candicecoppola #weddingplanner #weddingplanning #weddingplannerlife #lifeofaweddingplanner #weddingplannereducation #weddingplannermentor #weddingindustry
The tools you’ve been eyeing? They’re on sale now!

💥 Black Friday is here, and you can take 35% off EVERYTHING in my shop—yes, everything!

✔️ Streamlined workflows
✔️ Customizable templates
✔️ Business-building resources

This is your sign to level up your wedding planning biz without breaking the bank. Sale ends soon—don’t miss out!

Here are some of the hottest products in our shop (aka the ones planner’s DM me about and say OMG THANK YOU FOR THIS RESOURCE!)

🔥 How To Price Your Planning Services For Profit (because you deserve to make a living)
🔥 The Wedding Rental Revenue Strategy (my secret sauce to making $$ off rentals other people own!)
🔥 Mastering Tented Weddings (your “here’s everything you need to know” strategy on how to plan, design, and coordinate tented weddings)
🔥 Home Weddings 101: A Planner’s Guide To Private Estate Weddings (steal my exact process for working with home wedding clients)
🔥 Client Communication Guides (dozens of send it and forget it templates to keep your clients busy and not breathing down your back)

Grab Your Favorites Here: https://shop.candicecoppola.com/

#candicecoppola #weddingplanner #weddingplanning #weddingplannerlife #lifeofaweddingplanner #weddingplannereducation #weddingplannermentor #weddingindustry
The tools you’ve been eyeing? They’re on sale now!

💥 Black Friday is here, and you can take 35% off EVERYTHING in my shop—yes, everything!

✔️ Streamlined workflows
✔️ Customizable templates
✔️ Business-building resources

This is your sign to level up your wedding planning biz without breaking the bank. Sale ends soon—don’t miss out!

Here are some of the hottest products in our shop (aka the ones planner’s DM me about and say OMG THANK YOU FOR THIS RESOURCE!)

🔥 How To Price Your Planning Services For Profit (because you deserve to make a living)
🔥 The Wedding Rental Revenue Strategy (my secret sauce to making $$ off rentals other people own!)
🔥 Mastering Tented Weddings (your “here’s everything you need to know” strategy on how to plan, design, and coordinate tented weddings)
🔥 Home Weddings 101: A Planner’s Guide To Private Estate Weddings (steal my exact process for working with home wedding clients)
🔥 Client Communication Guides (dozens of send it and forget it templates to keep your clients busy and not breathing down your back)

Grab Your Favorites Here: https://shop.candicecoppola.com/

#candicecoppola #weddingplanner #weddingplanning #weddingplannerlife #lifeofaweddingplanner #weddingplannereducation #weddingplannermentor #weddingindustry

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